For many cemeteries, going paperless can feel like a daunting task. Decades’ worth of paper records, handwritten ledgers, and physical maps may feel like they’ll never make it into a digital system. With CIMS, transitioning to a paperless workflow is easy, and all your records and documents are accessible at any time, from any device with an internet connection.
The first step in going paperless is getting your existing records into the system. That might sound overwhelming, but it doesn’t have to be. Whether you’re scanning old burial records, uploading plot ownership documents, or capturing information from fragile, aging ledgers, our team can help. You can add record digitization into your CIMS package or do it yourself, whatever works best for your cemetery.
Check out our guide to best practices for digitizing cemetery records to get started. We also recommend using a document camera to safely and quickly capture information from older materials—learn more about that here.
Once your records are digitized, CIMS makes it easy to manage them. You can upload and attach files directly to Burials, Markers, Deeds, Work Orders and Grave Ownership Records in the software, creating a centralized, organized, and easily searchable archive of all your essential documents.
This means no more flipping through file cabinets or wondering where a deed was last seen. With just a few clicks, you can access the exact document you need—and so can your team.
CIMS takes document generation one step further by allowing you to create custom deeds, contracts, and other important forms directly within the system. You can tailor templates to match your cemetery’s requirements, ensuring consistency and professionalism across all communications.
Need to print or email a deed for a new plot owner? It’s all handled in a few clicks, saving your staff time and eliminating the risk of manual errors.
Going paperless doesn’t stop with administrative records—it extends to cemetery operations, too. With the CIMS Work Order Progressive Web App, your team can generate, assign, and track work orders digitally. Whether it’s marking gravesites, completing landscaping tasks, or installing new markers, everything is documented and accessible in real-time.
Ready to Ditch the Filing Cabinet?
With CIMS, your cemetery can move confidently toward a paperless future, saving time, reducing clutter, and improving access to critical information. Whether you’re scanning in decades-old records or generating today’s documents on the fly, we’ve got you covered. Schedule a free demo with one of our experts today!